Immediate Office Assistant Jobs in Leeds LS2 | Apply Now with Carer Agency

Office Assistant Job Description

Carer Agency is partnering with a prominent, fast-paced professional services firm located in Leeds LS2 to find a reliable and efficient Office Assistant. This role is central to the smooth daily operation of a busy city-centre office, providing essential administrative support to multiple teams. If you thrive in a dynamic environment where no two days are the same and possess exceptional organisational skills, this immediate start opportunity is your ideal next step.

By applying through Carer Agency, you gain direct access to this unadvertised role and the expertise of a specialist Leeds recruitment consultant. We streamline the hiring process, negotiate on your behalf for the best possible competitive pay, and provide ongoing support throughout your assignment. Whether you're seeking a long-term career move or a flexible temporary position, our agency connects talented individuals like you with top local employers. Explore our wide range of opportunities, from CSCS Labourer jobs in Leicester to professional cleaning roles in London, all with the same commitment to fast, fair placements.

Key Responsibilities & Daily Duties

• Front-of-House Management: Professionally greet visitors, clients, and couriers, manage the reception area, and answer main telephone lines, directing calls and taking accurate messages.
• Administrative Support: Provide comprehensive support to teams, including photocopying, scanning, filing (both digital and physical), data entry, and preparing meeting rooms with necessary equipment and refreshments.
• Mail and Courier Coordination: Manage all incoming and outgoing post, liaise with courier services, track parcels, and ensure timely distribution of mail to relevant departments within the Leeds LS2 office.
• Office Supplies and Inventory: Monitor and maintain stock levels of stationery, kitchen supplies, and other office consumables, placing orders with approved suppliers as needed to prevent shortages.
• Document Preparation and Distribution: Assist in the preparation, collation, and binding of reports, presentations, and client documents, ensuring a high standard of presentation is consistently met.
• Facilities Liaison: Act as a first point of contact for basic office facilities issues, reporting faults to building management or external contractors to ensure a safe and functional working environment.

What We're Looking For: Ideal Candidate Profile

• Proven Experience: At least 6-12 months of previous experience in an office administration, receptionist, or assistant role is essential. Experience within a professional services (legal, finance, consultancy) environment in Leeds is a distinct advantage.
• Exceptional Communication Skills: Outstanding verbal and written English, with a polite, confident, and professional telephone manner and the ability to interact positively with people at all levels.
• Strong IT Proficiency: High competency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to quickly learn in-house systems and databases. Basic troubleshooting skills are beneficial.
• Organisational Mastery: Impeccable attention to detail, superb time-management skills, and the ability to prioritise a varied workload effectively in a fast-paced Leeds city centre setting.
• Proactive & Team-Oriented Attitude: A self-starter who can work independently with minimal supervision but also collaborates effectively as part of a wider support team, anticipating needs and offering help.
• Reliability and Discretion: Punctuality, trustworthiness, and the utmost discretion when handling sensitive or confidential company and client information are non-negotiable for this role.